Aren’t some programmes just amazing finds for all sorts of areas of your business? The tools that are available – often completely free of charge – seem never-ending and I just love to test them out when I’ve read about something new or someone suggests a system I’ve previously undiscovered!
Five of the top programmes I use and recommend in my business as a Virtual Assistant are detailed below. Each of these are available free of charge and can make your small business (and life) so much more streamlined, organised and efficient. All of them offer amazing business support and help give a much more professional look and feel for your customers too.
If you’ve never used Wetransfer before, it will transform your life! No longer any need to send more than one email when sending a lot of data or having to make images smaller to reduce their file size. No login or registration is required, just a straightforward nil-cost system of securely sending up to 2GB of files direct from one email address to another, via the internet.
This one is an amazingly useful time management tool and available as an app. If you’re running a service-orientated business, juggling various clients or just need to know how long certain tasks and activities take, sign up for the free version of Toggl. You can assign all sorts of projects to different clients and then record your time, either manually or automatically. The end result is that you can accurately track how many hours have been spent on any project and even produce a professional report with all the details per project/client.
Mailchimp is a simple system and app to use. Facilities include being able to create and send branded, professional, templated emails with the additional capability to track customer behaviour on a mobile dashboard. You can easily receive sales alerts and performance reports making it a great one-stop shop for creating and monitoring customer newsletters and promotional communications.
Hubspot is a great CRM system with a mobile app for when you’re on the move. It makes it easy to streamline all the data for existing and prospective customers, offering up to 1,000,000 contacts, users and storage completely free of charge. The categories for client data and the tasks involved are easy to amend and add to with an easy to use facility to change which areas of information are more relevant for your business to view. You can link Hubspot with your calendar and set task reminders to be emailed to you on any timescales you choose.
Although not able to be connected to any bank account, this free of charge, basic but fabulous accounting programme is available online but currently sadly not available as an app. With the facility to record and report on outstanding monies per client as well as generate, save and send invoices and statements whilst logging and storing in one place, all relevant bills and expenses, it’s an amazing free accounting tool for small businesses to feel on top of their accounts.